Tip of the Week: 4 Easy Ways to Share Files

Tip of the Week: 4 Easy Ways to Share Files

There are many ways to share a file between two computers. Being familiar with multiple options will certainly come in handy, especially when your preferred method of file sharing isn’t an option (like when you can’t find your flash drive, or maybe you lose Internet connection). For this week’s tip, here are four options to help your business more effectively share files.

Share via Email
For smaller files like Word documents, you can simply attach them to an email and send them to the receiving party. Any email solution worth using, like Microsoft Outlook or Gmail, allow users to attach files and send them to a recipient, but the number and size of them cannot exceed a certain amount. Therefore, it’s crucial to understand this limit before relying on email to share important files.

Share via External Solutions
You can always share files via an external piece of hardware like a portable flash drive or USB hard disk drive. While this is a great way to share when there are no other options available, keep in mind that you also run the risk of losing them. Unless your device is protected and encrypted by a pass code of some sort, anyone who finds the device can access its contents simply by plugging your drive into one of their own devices. Therefore, you should take precautions with what information is shared in this fashion.

Share Locally via a Network Drive
Have you ever been in a situation where you need to share a file with someone else in your office, but it’s too large to send through email? You can share files locally via a network drive that connects all of your organization’s endpoints to one central location. You can then drop files into your network drive for users to access. It’s best that you utilize some sort of folder system that keeps files organized--that way, you don’t wind up with a messy network drive that makes it impossible to find important files.

Share Virtually in the Cloud
The optimal way to share files involves sharing them virtually through a cloud-based storage system. A couple of good examples of this are Google Drive and Microsoft OneDrive. You can provide each of your workers with access to a cloud-based “drive” that you control, which delegates a portion of storage for their use. However, what’s more notable is that you can create shared folders, which allow your users to share files and allow for collaboration remotely via the cloud. You can even add permissions and edit sharing details to only let specific users access important or confidential data.

How does your business transfer files, and do you find it satisfactory? Let us know in the comments, and be sure to reach out to Capital Datacorp if you want to improve the way you share and manage technology.

3 Compelling Ways that Managed IT Benefits Your Bu...
4 Hands-on Future Technologies for Spring 2017

Related Posts

 

Comments

No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Guest
Tuesday, 26 September 2017
If you'd like to register, please fill in the username, password and name fields.

Captcha Image

Mobile? Grab this Article!

QR-Code dieser Seite

Tag Cloud

Tip of the Week Security Best Practices Productivity Cloud Email Technology Hackers Microsoft Privacy Malware Internet Windows 10 Business Computing Google Network Security Smartphone Computer Hardware Mobile Devices Facebook IT Services Social Media IT Support Hosted Solutions Software Backup Saving Money Robot Small Business Money Managed IT Services Android Workplace Tips Communication Upgrade Alert Smartphones Ransomware Business Phishing Computing Content Filtering Password Cloud Computing Twitter Mobile Device Management Work/Life Balance Cybersecurity Data Passwords Save Money Recovery Innovation Artificial Intelligence Upgrades Data storage App Apple Going Green Social Hosted Solution Printing Politics Health Cortana Social Engineering Administration Hacks Notifications Vendor Management Telephone Systems Electronic Medical Records Internet of Things Virtualization Windows Safety Crowdsourcing Education Apps Business Continuity Gadgets User Tips Budget Operating System Unified Threat Management Government Browser Disaster Recovery Display Black Market Microsoft Office Mouse Google Drive Bring Your Own Device BYOD Big Data Monitors Information Technology Outsourced IT Settings Google Docs IT Solutions SaaS Miscellaneous Automation Remote Computing How To Wireless Bandwidth Mobile Computing Law Enforcement Update Computer Care Analytics Processors Mobile Device Risk Management LiFi Current Events Gadget Server Writing Training Tablet Personal Information Office 365 Chromebook Deep Learning Samsung 3D Printing IT service Wi-Fi Holiday Firewall Efficiency Retail Google Wallet Legal File Sharing Unsupported Software BDR Computer Repair End of Support Managed Service Provider Emoji Customer Service Office Drones Gmail Data Management Hacker Mobile Data Google Maps Computers Automobile Spyware Vulnerability Tracking Travel Time Management Networking Hard Disk Drive Outlook Network Productivity Machine Learning Antivirus Service-based Business Employer-Employee Relationship VPN Document Management Motion Sickness Network Management IT Support Network Congestion G Suite Relocation Search Encryption CrashOverride Virtual Private Network Identity Theft Touchscreen Sports Managed IT Services Taxes Users Private Cloud Data Recovery Administrator How To Mail Merge Digital Payment Meetings Windows 10 Virtual Reality Maintenance Humor IT Consultant Error Managed IT Business Management Chrome Address Webcam Tip of the week VoIP IBM Cleaning Collaboration Firefox Data Backup Cabling Point of Sale Heating/Cooling Communications Corporate Profile Office Tips Customer Relationship Management Emergency Infrastructure Paperless Office Servers Marketing WannaCry Remote Monitoring Business Technology Disaster Web Server Server Management Avoiding Downtime Data loss Storage Staffing Downtime IT Management Lenovo Uninterrupted Power Supply Cameras Websites YouTube Shortcut Dark Data WiFi Quick Tips Superfish Word Physical Security Statistics Digital Patch Management GPS Cybercrime VoIP Scam Solid State Drive CCTV Botnet Bluetooth

Newsletter Sign Up

Upcoming Events

No events