Capital Datacorp Blog

Capital Datacorp has been providing IT products services and solutions to our various customers since 1984. Technology has radically changed over these many years, but we have always been able to keep abreast with the new technology so that our customers can keep up with the business that they do every day.

Tip of the Week: 4 Easy Ways to Share Files

Tip of the Week: 4 Easy Ways to Share Files

There are many ways to share a file between two computers. Being familiar with multiple options will certainly come in handy, especially when your preferred method of file sharing isn’t an option (like when you can’t find your flash drive, or maybe you lose Internet connection). For this week’s tip, here are four options to help your business more effectively share files.

Share via Email
For smaller files like Word documents, you can simply attach them to an email and send them to the receiving party. Any email solution worth using, like Microsoft Outlook or Gmail, allow users to attach files and send them to a recipient, but the number and size of them cannot exceed a certain amount. Therefore, it’s crucial to understand this limit before relying on email to share important files.

Share via External Solutions
You can always share files via an external piece of hardware like a portable flash drive or USB hard disk drive. While this is a great way to share when there are no other options available, keep in mind that you also run the risk of losing them. Unless your device is protected and encrypted by a pass code of some sort, anyone who finds the device can access its contents simply by plugging your drive into one of their own devices. Therefore, you should take precautions with what information is shared in this fashion.

Share Locally via a Network Drive
Have you ever been in a situation where you need to share a file with someone else in your office, but it’s too large to send through email? You can share files locally via a network drive that connects all of your organization’s endpoints to one central location. You can then drop files into your network drive for users to access. It’s best that you utilize some sort of folder system that keeps files organized--that way, you don’t wind up with a messy network drive that makes it impossible to find important files.

Share Virtually in the Cloud
The optimal way to share files involves sharing them virtually through a cloud-based storage system. A couple of good examples of this are Google Drive and Microsoft OneDrive. You can provide each of your workers with access to a cloud-based “drive” that you control, which delegates a portion of storage for their use. However, what’s more notable is that you can create shared folders, which allow your users to share files and allow for collaboration remotely via the cloud. You can even add permissions and edit sharing details to only let specific users access important or confidential data.

How does your business transfer files, and do you find it satisfactory? Let us know in the comments, and be sure to reach out to Capital Datacorp if you want to improve the way you share and manage technology.

3 Compelling Ways that Managed IT Benefits Your Bu...
4 Hands-on Future Technologies for Spring 2017


No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Thursday, 18 January 2018

Captcha Image

Mobile? Grab this Article!

QR-Code dieser Seite

Tag Cloud

Tip of the Week Security Best Practices Productivity Cloud Technology Email Hackers Microsoft Privacy Windows 10 Business Computing Google Malware Internet Computer Hardware Mobile Devices Network Security Smartphone Hosted Solutions Software Backup Saving Money Facebook IT Services Social Media IT Support Upgrade Communication Ransomware Alert Smartphones Business Robot Small Business Money Android Managed IT Services Workplace Tips Data Twitter Passwords Work/Life Balance Innovation Artificial Intelligence Phishing Data storage App Save Money Apple Recovery Cloud Computing Going Green Upgrades Social Printing Cybersecurity Hosted Solution Politics Health Computing Content Filtering Password Mobile Device Management Mobile Computing Google Maps IT Solutions Analytics SaaS Automation LiFi Current Events Remote Computing How To Telephone Systems Bandwidth Law Enforcement Update Processors Risk Management Gadget Server Deep Learning Writing Unified Threat Management Personal Information Google Wallet Office 365 Legal Chromebook Big Data Samsung 3D Printing Holiday Wi-Fi Customer Service Drones Gmail Firewall Data Management Efficiency Retail Outsourced IT Unsupported Software Computer Repair End of Support Administration Managed Service Provider Hacks Emoji Office Wireless Mobile Data Internet of Things Hacker Computers Computer Care Windows Cortana Social Engineering Mobile Device Vendor Management Business Continuity Notifications Gadgets Electronic Medical Records Training Budget Operating System Virtualization Safety Tablet Education Disaster Recovery Crowdsourcing Apps Mouse Google Drive Bring Your Own Device User Tips IT service Browser Information Technology Government Settings Display File Sharing Google Docs Black Market Microsoft Office BDR Miscellaneous BYOD Monitors Cybercrime Business Management VoIP Comparison Permissions Solid State Drive Mail Merge CCTV Office Tips Bluetooth VoIP Spyware Unified Threat Management Tracking Travel Collaboration Time Management Specifications Antivirus Fraud Marketing Hard Disk Drive Address Productivity Communications Employer-Employee Relationship User Error Document Management Motion Sickness Network Management Black Friday Search Mobile Security IT Support Data Backup G Suite Storage CrashOverride Printer Identity Theft Touchscreen Cyber Monday Data Recovery Hotspot Managed IT Services Emergency Taxes Dark Data Avoiding Downtime How To Access Control Digital Payment Meetings Windows 10 Smart Technology Managed IT Language Maintenance Business Technology IT Consultant Chrome SharePoint Webcam Tip of the week Distributed Denial of Service Computing Infrastructure IBM Lenovo Cleaning Firefox Downloads Cabling Shortcut Point of Sale Outlook Heating/Cooling Managed IT Service Botnet Alerts Corporate Profile Superfish Automobile Customer Relationship Management Two-factor Authentication Infrastructure Patch Management Paperless Office Servers Break Fix Machine Learning Licensing WannaCry Scam Network Service-based Business Remote Monitoring Multi-Factor Security Disaster Vulnerability Web Server Server Management Dark Web Users Relocation Data loss Networking Network Congestion Staffing Downtime Encryption IT Management Google Calendar Uninterrupted Power Supply VPN Cameras Humor Websites Microsoft Excel Private Cloud Sports YouTube Data Security WiFi Administrator Quick Tips Legislation Word Virtual Private Network Physical Security Statistics Blockchain Error Virtual Reality Digital Techology GPS

Newsletter Sign Up

Upcoming Events

No events