Tip of the Week: 4 Easy Ways to Share Files

Tip of the Week: 4 Easy Ways to Share Files

There are many ways to share a file between two computers. Being familiar with multiple options will certainly come in handy, especially when your preferred method of file sharing isn’t an option (like when you can’t find your flash drive, or maybe you lose Internet connection). For this week’s tip, here are four options to help your business more effectively share files.

Share via Email
For smaller files like Word documents, you can simply attach them to an email and send them to the receiving party. Any email solution worth using, like Microsoft Outlook or Gmail, allow users to attach files and send them to a recipient, but the number and size of them cannot exceed a certain amount. Therefore, it’s crucial to understand this limit before relying on email to share important files.

Share via External Solutions
You can always share files via an external piece of hardware like a portable flash drive or USB hard disk drive. While this is a great way to share when there are no other options available, keep in mind that you also run the risk of losing them. Unless your device is protected and encrypted by a pass code of some sort, anyone who finds the device can access its contents simply by plugging your drive into one of their own devices. Therefore, you should take precautions with what information is shared in this fashion.

Share Locally via a Network Drive
Have you ever been in a situation where you need to share a file with someone else in your office, but it’s too large to send through email? You can share files locally via a network drive that connects all of your organization’s endpoints to one central location. You can then drop files into your network drive for users to access. It’s best that you utilize some sort of folder system that keeps files organized--that way, you don’t wind up with a messy network drive that makes it impossible to find important files.

Share Virtually in the Cloud
The optimal way to share files involves sharing them virtually through a cloud-based storage system. A couple of good examples of this are Google Drive and Microsoft OneDrive. You can provide each of your workers with access to a cloud-based “drive” that you control, which delegates a portion of storage for their use. However, what’s more notable is that you can create shared folders, which allow your users to share files and allow for collaboration remotely via the cloud. You can even add permissions and edit sharing details to only let specific users access important or confidential data.

How does your business transfer files, and do you find it satisfactory? Let us know in the comments, and be sure to reach out to Capital Datacorp if you want to improve the way you share and manage technology.

4 Hands-on Future Technologies for Spring 2017

Related Posts

 

Comments

No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Guest
Tuesday, 25 July 2017
If you'd like to register, please fill in the username, password and name fields.

Captcha Image

Mobile? Grab this Article!

QR-Code dieser Seite

Tag Cloud

Security Tip of the Week Best Practices Productivity Technology Cloud Hackers Email Microsoft Business Computing Privacy Malware Smartphone Internet Windows 10 Google Saving Money Computer Hardware Mobile Devices Facebook Social Media Workplace Tips Business Communication Small Business Network Security Smartphones IT Services IT Support Upgrade Hosted Solutions Backup Ransomware Social Twitter Printing Work/Life Balance Robot Money Upgrades Alert Computing Password Android Mobile Device Management Health Passwords Innovation Artificial Intelligence App Going Green BYOD Google Wallet Legal Monitors Drones IT Solutions Gmail Data Management Automation How To Remote Computing Law Enforcement Administration Bandwidth Update Hacks Save Money Processors Internet of Things Gadget Risk Management Recovery Writing Gadgets Business Continuity Office 365 Budget Personal Information Content Filtering Operating System Chromebook 3D Printing Disaster Recovery Samsung Holiday Mouse Wi-Fi Google Drive Efficiency Bring Your Own Device Retail Information Technology Unsupported Software Hosted Solution Politics Settings Computer Repair End of Support File Sharing Google Docs Emoji Office Mobile Data Miscellaneous Hacker Computers Data Cortana Mobile Computing Social Engineering Vendor Management Notifications Electronic Medical Records Analytics Software LiFi Virtualization Current Events Safety Education Crowdsourcing Apps Data storage User Tips Managed IT Services Government Browser Apple Deep Learning Display Microsoft Office Black Market Managed IT Services Taxes Dark Data Digital Payment Error Virtual Reality How To Windows 10 Big Data Business Management Meetings Maintenance IT Consultant Customer Service Outsourced IT VoIP SaaS Chrome Tip of the week Cybersecurity Collaboration Webcam IBM Cleaning Wireless Communications Firefox Cabling Point of Sale Outlook Corporate Profile Computer Care Windows Mobile Device Server Customer Relationship Management Infrastructure Paperless Office WannaCry Training Tablet Avoiding Downtime Remote Monitoring Users Disaster Web Server Data loss Staffing IT service Firewall Downtime IT Management Uninterrupted Power Supply Cameras Humor YouTube WiFi BDR Managed Service Provider Quick Tips Word Physical Security Botnet Digital GPS VoIP Google Maps Automobile Cybercrime Solid State Drive CCTV Office Tips Tracking Machine Learning Network Spyware Time Management Telephone Systems Service-based Business Travel Marketing Hard Disk Drive Productivity Document Management Relocation Network Congestion Employer-Employee Relationship Network Management Phishing Encryption Motion Sickness IT Support G Suite Storage Identity Theft Private Cloud Sports CrashOverride Touchscreen Cloud Computing Administrator Unified Threat Management

Newsletter Sign Up

Upcoming Events

No events